Administrative Support Clerk I
City of Callaway Florida City of Callaway Florida Callaway, FL Callaway, FL Estimated:
$31.
6K - $40.
1K a year Estimated:
$31.
6K - $40.
1K a year 22 hours ago 22 hours ago 22 hours ago This position is responsible for administrative work in the City Clerk's office.
Work is performed under the supervision of the City Clerk.
This position is responsible for assisting with all aspects of records management and the organization and preservation of City records, which includes all records to be transferred onto and kept in Laserfiche and maintenance of Public Records Requests.
Essential Duties &
Responsibilities:
The duties listed below are intended only as illustrations of the various types of work performed.
The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Assists the City Clerk in maintaining all official city documents, papers, letters, maps, books, tapes, photographs, films, sound recordings or other materials, made or received pursuant to law, ordinance, or in connection with the transaction of official business of the City.
Assists in filing, copying, collating, scanning, recording, documenting, binding and otherwise handling City records listed above, according to the requirements of law.
Responsibility includes receipt of communication with supervisors and department heads on requests, collecting requested information and maintaining files and other records on Public Records Request.
Develop working knowledge of the City's ordinances, resolutions and department policies.
Collect, sort, index and/or scan documents for all City departments using Laserfiche or Records Retention schedules.
Sort incoming mail and distribute to relevant departments.
Assist in the organization of the City's records-keeping program.
Assist in the sorting/organizing/filing of City documents.
Become familiar with State Requirements regarding the retention and disposition of records according to the General Records Schedule (GS1-SL for State and Local Government Agencies.
Serves as back-up to the City Clerk for attending meetings and taking minutes when the City Clerk is absent.
Performs other duties as assigned.
Knowledge, Skills, and Abilities Required:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Ability to read and interpret documents.
Ability to write routine reports and correspondence.
Ability to speak English effectively before groups, as well as one-on-one.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of detailed and complex instructions furnished in written, oral, diagram, or schedule form.
Knowledge of standard office and clerical practices and procedures.
Knowledge and proficiency in the use of standard office machines.
Ability to develop and maintain effective working relationships with other City personnel.
Ability to communicate clearly and courteously with the general public.
Ability to follow instruction, work independently, and prioritize assigned tasks.
Good organizational skills.
Must be able to quickly acquire knowledge of the City; legal requirements, rules and procedures of the City meetings; the organization, function, and activities of the municipal government; office methods, procedures, and equipment.
Ability to accurately prepare and report City actions; establish and maintain effective working relationships with City officials, employees, and the general public; meet short and/or emergency deadlines in a competent and efficient manner.
Must be able to perform illustrative duties and essential eligibility tasks in a manner which is not a direct threat or significant risk to the health or safety of others that cannot be eliminated by a modification of policies, practices, or procedures of the City Clerk's office, or by the provision of auxiliary aids.
Direct threat shall be determined pursuant to 28 CFR 26.
208.
Minimum
Qualifications:
High School Diploma or G.
E.
D.
Extensive experience in office administration, with two years clerical experience preferred.
Must be computer literate; Microsoft Office word processing, database and spreadsheet abilities are required.
Previous work history of taking minutes is preferred.
Experience in meeting records retention schedules is desired; Laserfiche experience preferred.
Valid State of Florida Class E driver's license.
Previous municipal government experience is a plus.
A comparable amount of training or experience may be substituted for the minimum qualifications listed.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk, sit; use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; climb or balance, stoop, kneel; talk or hear; and smell.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and distance vision.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts.
The noise level in the work environment is usually moderate.
On occasion the employee will have to go to the storage area to pull historical reports.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$31.
6K - $40.
1K a year Estimated:
$31.
6K - $40.
1K a year 22 hours ago 22 hours ago 22 hours ago This position is responsible for administrative work in the City Clerk's office.
Work is performed under the supervision of the City Clerk.
This position is responsible for assisting with all aspects of records management and the organization and preservation of City records, which includes all records to be transferred onto and kept in Laserfiche and maintenance of Public Records Requests.
Essential Duties &
Responsibilities:
The duties listed below are intended only as illustrations of the various types of work performed.
The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Assists the City Clerk in maintaining all official city documents, papers, letters, maps, books, tapes, photographs, films, sound recordings or other materials, made or received pursuant to law, ordinance, or in connection with the transaction of official business of the City.
Assists in filing, copying, collating, scanning, recording, documenting, binding and otherwise handling City records listed above, according to the requirements of law.
Responsibility includes receipt of communication with supervisors and department heads on requests, collecting requested information and maintaining files and other records on Public Records Request.
Develop working knowledge of the City's ordinances, resolutions and department policies.
Collect, sort, index and/or scan documents for all City departments using Laserfiche or Records Retention schedules.
Sort incoming mail and distribute to relevant departments.
Assist in the organization of the City's records-keeping program.
Assist in the sorting/organizing/filing of City documents.
Become familiar with State Requirements regarding the retention and disposition of records according to the General Records Schedule (GS1-SL for State and Local Government Agencies.
Serves as back-up to the City Clerk for attending meetings and taking minutes when the City Clerk is absent.
Performs other duties as assigned.
Knowledge, Skills, and Abilities Required:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Ability to read and interpret documents.
Ability to write routine reports and correspondence.
Ability to speak English effectively before groups, as well as one-on-one.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of detailed and complex instructions furnished in written, oral, diagram, or schedule form.
Knowledge of standard office and clerical practices and procedures.
Knowledge and proficiency in the use of standard office machines.
Ability to develop and maintain effective working relationships with other City personnel.
Ability to communicate clearly and courteously with the general public.
Ability to follow instruction, work independently, and prioritize assigned tasks.
Good organizational skills.
Must be able to quickly acquire knowledge of the City; legal requirements, rules and procedures of the City meetings; the organization, function, and activities of the municipal government; office methods, procedures, and equipment.
Ability to accurately prepare and report City actions; establish and maintain effective working relationships with City officials, employees, and the general public; meet short and/or emergency deadlines in a competent and efficient manner.
Must be able to perform illustrative duties and essential eligibility tasks in a manner which is not a direct threat or significant risk to the health or safety of others that cannot be eliminated by a modification of policies, practices, or procedures of the City Clerk's office, or by the provision of auxiliary aids.
Direct threat shall be determined pursuant to 28 CFR 26.
208.
Minimum
Qualifications:
High School Diploma or G.
E.
D.
Extensive experience in office administration, with two years clerical experience preferred.
Must be computer literate; Microsoft Office word processing, database and spreadsheet abilities are required.
Previous work history of taking minutes is preferred.
Experience in meeting records retention schedules is desired; Laserfiche experience preferred.
Valid State of Florida Class E driver's license.
Previous municipal government experience is a plus.
A comparable amount of training or experience may be substituted for the minimum qualifications listed.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk, sit; use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; climb or balance, stoop, kneel; talk or hear; and smell.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and distance vision.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts.
The noise level in the work environment is usually moderate.
On occasion the employee will have to go to the storage area to pull historical reports.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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