Administrative Assistant/Receptionist
Maritech Machine Maritech Machine Panama City, FL Panama City, FL Full-time Full-time $20 - $25 an hour $20 - $25 an hour 21 hours ago 21 hours ago 21 hours ago Maritech Machine, Inc.
is seeking a dedicated and proactive Administrative Assistant to join our dynamic team.
As an Administrative Assistant, you will play a crucial role in supporting our manufacturing operations and contributing to the overall success of the company.
We are a forward-thinking organization that values excellence, innovation, and collaboration.
Our facility thrives on making quality products with high precision while maintaining our standards in ISO9001 and AS9100 quality system for a portfolio of premier customers in commercial, industrial, military, and aerospace arenas.
The selected employee should thrive in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative/team settings across all levels.
Must be proactive, highly motivated, and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
As a Maritech employee, you always act with integrity, and the highest ethical standards characterize everything you do.
You enable your team to achieve predictable and balanced results, while satisfying the needs of internal and external partners.
You treat all people with respect, and model personal growth and continuous development.
You know how to build an inclusive environment that attracts, retains, and inspires a diverse and engaged team.
You create trusted and valued customer relationships and communicate effectively, so that people throughout the organization feel engaged and connected to their work.
You deliver excellence, strive for continuous improvement and respond vigorously to change.
You ensure that your team has the information and tools needed to perform at their best.
You demonstrate our committed pursuit of applying innovation to meet the requirements of our customer.
You create and execute strategies that result in sustainable value creation that delivers measurable results.
The manager will coordinate the daily operations of a team or work unit (direct supervision of the staff, assignment of work, schedules, day-to-day workflow, and operating costs).
Must be green card holder or United States Citizen
Responsibilities:
Provide administrative support to the Director of Operations and other team members as needed.
Manage calendars, schedule appointments, and arrange meetings.
Prepare and distribute internal communications and reports.
Assist in drafting, proofreading, and formatting documents.
Maintain accurate records and files, both digital and physical.
Handle incoming calls, emails, and inquiries in a professional manner.
Coordinate travel arrangements and accommodations.
Assist in organizing company events and meetings.
Help manage inventory and order office supplies.
Collaborate with cross-functional teams to facilitate smooth operations.
Undertake special projects and assignments as required.
Utilize ERP software and spreadsheets to facilitate and track manufacturing processes.
Interfacing with suppliers, vendors, and customers to verify project status and place purchase orders as necessary.
Experience level:
4 years in administrative role
Qualifications:
High School Diploma or equivalent; some college coursework preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Attention to detail and accuracy in all tasks.
Ability to work independently and collaboratively within a team.
Prior administrative experience is a plus.
Other Desired Skills:
Required:
Self driven, leader with full command of various accounting and operational processes including ERP operation.
Preferred:
JobBoss ERP experience desired but not required.
Background in manufacturing or DoD environments.
Physical:
Body positions:
Standing, sitting, kneeling, lifting 50
lbs.
Body movements:
Maneuverability throughout facility, working on a ladder.
Body Senses:
Sight and touch for safety.
Ability to read drawings and instruction manuals Mental:
Mathematics:
Addition, subtraction, fractions, and decimals.
Language:
This position requires the ability to read, write and speak English to effectively communicate with leadership, co-workers, customers, and vendors.
Reasoning:
Being able to determine the importance of data and how it may (or may not) apply to Maritech's business.
Must be able to determine the most efficient, cost effective way to produce custom machine parts.
Primarily office-based work environment.
Regular interaction with team members and external stakeholders.
Occasional need to assist with on-site events and meetings.
Job Type:
Full-time Pay:
$20.
00 - $25.
00 per hour
Benefits:
Health insurance Paid time off Retirement plan Schedule:
8 hour shift Monday to Friday Overtime Ability to commute/relocate:
Panama City, FL 32405:
Reliably commute or planning to relocate before starting work (Required)
Experience:
ERP systems:
2 years (Required) Manufacturing:
3 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
is seeking a dedicated and proactive Administrative Assistant to join our dynamic team.
As an Administrative Assistant, you will play a crucial role in supporting our manufacturing operations and contributing to the overall success of the company.
We are a forward-thinking organization that values excellence, innovation, and collaboration.
Our facility thrives on making quality products with high precision while maintaining our standards in ISO9001 and AS9100 quality system for a portfolio of premier customers in commercial, industrial, military, and aerospace arenas.
The selected employee should thrive in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative/team settings across all levels.
Must be proactive, highly motivated, and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
As a Maritech employee, you always act with integrity, and the highest ethical standards characterize everything you do.
You enable your team to achieve predictable and balanced results, while satisfying the needs of internal and external partners.
You treat all people with respect, and model personal growth and continuous development.
You know how to build an inclusive environment that attracts, retains, and inspires a diverse and engaged team.
You create trusted and valued customer relationships and communicate effectively, so that people throughout the organization feel engaged and connected to their work.
You deliver excellence, strive for continuous improvement and respond vigorously to change.
You ensure that your team has the information and tools needed to perform at their best.
You demonstrate our committed pursuit of applying innovation to meet the requirements of our customer.
You create and execute strategies that result in sustainable value creation that delivers measurable results.
The manager will coordinate the daily operations of a team or work unit (direct supervision of the staff, assignment of work, schedules, day-to-day workflow, and operating costs).
Must be green card holder or United States Citizen
Responsibilities:
Provide administrative support to the Director of Operations and other team members as needed.
Manage calendars, schedule appointments, and arrange meetings.
Prepare and distribute internal communications and reports.
Assist in drafting, proofreading, and formatting documents.
Maintain accurate records and files, both digital and physical.
Handle incoming calls, emails, and inquiries in a professional manner.
Coordinate travel arrangements and accommodations.
Assist in organizing company events and meetings.
Help manage inventory and order office supplies.
Collaborate with cross-functional teams to facilitate smooth operations.
Undertake special projects and assignments as required.
Utilize ERP software and spreadsheets to facilitate and track manufacturing processes.
Interfacing with suppliers, vendors, and customers to verify project status and place purchase orders as necessary.
Experience level:
4 years in administrative role
Qualifications:
High School Diploma or equivalent; some college coursework preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Attention to detail and accuracy in all tasks.
Ability to work independently and collaboratively within a team.
Prior administrative experience is a plus.
Other Desired Skills:
Required:
Self driven, leader with full command of various accounting and operational processes including ERP operation.
Preferred:
JobBoss ERP experience desired but not required.
Background in manufacturing or DoD environments.
Physical:
Body positions:
Standing, sitting, kneeling, lifting 50
lbs.
Body movements:
Maneuverability throughout facility, working on a ladder.
Body Senses:
Sight and touch for safety.
Ability to read drawings and instruction manuals Mental:
Mathematics:
Addition, subtraction, fractions, and decimals.
Language:
This position requires the ability to read, write and speak English to effectively communicate with leadership, co-workers, customers, and vendors.
Reasoning:
Being able to determine the importance of data and how it may (or may not) apply to Maritech's business.
Must be able to determine the most efficient, cost effective way to produce custom machine parts.
Primarily office-based work environment.
Regular interaction with team members and external stakeholders.
Occasional need to assist with on-site events and meetings.
Job Type:
Full-time Pay:
$20.
00 - $25.
00 per hour
Benefits:
Health insurance Paid time off Retirement plan Schedule:
8 hour shift Monday to Friday Overtime Ability to commute/relocate:
Panama City, FL 32405:
Reliably commute or planning to relocate before starting work (Required)
Experience:
ERP systems:
2 years (Required) Manufacturing:
3 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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